Hours:
MONDAY-FRIDAY
By appointment
Location:
Please check in at main lobby of the Student Health Center
Appointments: 831.459.2500
FAX: 831.459.3546
University of California
Education Abroad Program (UCEAP)
Health Clearance Instructions
READ THE FOLLOWING INSTRUCTIONS CAREFULLY
It is MANDATORY to get health clearance from the UCSC Student Health Center or your private physician for participation in the Education Abroad Program.
NOTE: UCEAP participants to: Botswana, Ghana, India, Senegal, South Africa and Tanzania MUST complete this UCEAP Health Clearance process at the UCSC Student Health Center NOT your private physician.
You are responsible for completing the process by the stipulated UCEAP deadline.
Most students can complete their UCEAP Health Clearance process on-line at the Student Health Center’s web site. There is a $20 fee which will be charged to your university account. UCSHIP Insurance does not cover this fee.
Some students may require appointments at the UCSC Student Health Center for a travel consult, immunizations, prescriptions, lab work, chest x-ray, EKG and/or a physical exam. Fees are charged for these additional services.
Some students may require additional appointments with their physician, psychiatrist, specialist or private insurance provider.
» All students are encouraged to research their destination country at:
The Student Health Center Allergy, Immunization and Travel Clinic (AIT) offers: Travel Consults, Immunizations and travel prescriptions. Fees are charged for these additional appointments. To set up your appointment please call the appointment line at 831-459-2500.
Follow these 5 Steps:
Step 1: Complete and submit the Education Abroad Program (UCEAP) Confidential Health
History Form online for UCEAP Clearances
Step 2: Wait for an email message from the UCSC Student Health Center to pick up your
UCEAP Health Clearance.
Step 3: Pick up and mail your UCEAP Health Clearance form
Step 4: Complete the UCEAP Travel Health Education course (mandatory for some
countries)
Step 5: Complete other requirements that may be required by your host university or country (physical exam, lab work, chest x-ray, TB test, immunizations etc) as instructed in your secure email response.
Step 1: Complete and submit the online UCEAP Confidential Health History Form for UCEAP Health Clearance.
(Note: this is NOT the same Health History Form you complete for the Student Health Center)
- UCEAP participants to Botswana, Ghana, India, South Africa, Tanzania and Senegal MUST complete this UCEAP Health Clearance process at the UCSC Student Health Center, NOT your private physician.
- Students going to other countries may have the UCEAP Health Clearance done elsewhere but there may be other requirements you will need to complete at the UCSC Student Health Center.
- Submit the online UCEAP Confidential Health History by stipulated deadlines but no later than 60 days before departure. Except Chile, UCEAP Health Clearance should not be completed more than 30 days before applying for a student visa.
Getting Started:
- Get your complete immunization records (including month, day and year). You will need this to complete the form. You can NOT be cleared for UCEAP without this information. Do not assume that we have your immunization records. You may need to check with your parents, family physician or high school for your immunization records.
- Create a Secure Messaging account if you are entering the UCSC Student Communicator web site for the first time. Go to https://studenthealth.ucsc.edu/ (Note you must have an active UCSC email account to access this secure on-line resource.)
- Select the “Sign-up for an account” link and follow the directions.
- An access key will be mailed to your UCSC email address. This access key is required to confirm your identity and complete your account setup.
- First-time users must read and acknowledge the Student Health Center Notice of Privacy Practices.
- Log in and select Messages (DO NOT SELECT FORMS)
- Select New Messages
- Select Education Abroad Program Confidential Health History.
- Complete the Education Abroad Program Confidential Health history online form.
- Be open and candid about your health issues. Failure to provided complete and accurate information may be grounds for non-participation in or dismissal from UCEAP.
- You must inform the University-wide Office of UCEAP (UCEAP) of any recent medical or special needs or changes in your health occurring before the start of the UCEAP program. UCEAP will use this information to help you determine if adequate medical or other resources are available in your program abroad.
- Once completed, print out and make several copies of your Education Abroad Program Confidential Health History form
- Take several copies abroad with you. This information will be the only health information abroad in case you need medical attention.
- DO NOT send it to UCEAP or give it to your UCEAP advisor.
After being submitted, your Confidential Health History will be reviewed by a health professional at the UCSC Student Health Center. Within 14 days you should receive a secure message informing you of the next steps for your clearance process.
Step 2: Wait for an email message from the UCSC Student Health Center to pick up your UCEAP Health Clearance
- All students participating in UCEAP, must obtain the UCEAP Health Clearance form. The form states that at the time of his or her evaluation the student is healthy and has no unstable or unsafe medical or psychiatric issues that would prevent participation in UCEAP.
- If you have chosen to complete your UCEAP Health Clearance process at the UCSC Student Health Center and have submitted your online Education Abroad Program Confidential Health History form, within 14 days you will get an email alerting you that you have a secure message from us. (Note: due to privacy and HIPAA regulations, email from the Student Health Center cannot be forwarded to your personal email accounts—such as yahoo or hotmail.)
- If have not received a message from the Student Health Center in 14 days, please e-mail student.health.eap@ucsc.edu
The secure message will advise you if further appointments are needed. You may require an in-person appointment with a health care professional at the Student Health Center or with your private physician, psychiatrist and/or specialists before final UCEAP Health Clearance is given.
- If you are seeing a specialist for any new or on-going medical or psychological conditions each specialist must approve and sign the health clearance form and provide legible contact information or the form will be returned.
- Note: If you cannot obtain your specialist’s approval and signature, you will not be cleared to participate in UCEAP.
- You must have approval from each specialist and the Student Health Center provider before being cleared for UCEAP participation.
- After you obtain your specialist’s approval and signature make an appointment at the Student Health Center for final UCEAP clearance. Call 831-459-2500 to set up an appointment.
- Bring all 3 copies of the UCEAP Health Clearance Form to the Student Health Center appointment.
Certain medical or psychological conditions, host countries or universities also require an appointment at the Student Health Center. A secure message will advise you of other requirements for your UCEAP participation.
Step 3: Pick up and Mail your UCEAP Health Clearance Form
- Pick up your signed and completed UCEAP Health Clearance form at the reception desk in the Student Health Center. Have your student ID in hand.
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Mail the completed, signed white and pink copies of the UCEAP Health Clearance form to UCEAP at:
6950 Hollister Avenue, Suite 200
Goleta, California, 93117-5823
- UCEAP must receive the form no later than 60 days before your departure.
- Do not mail your copies of the Confidential Health History form.
- Note: The UCSC Student Health Center will not mail your clearance form.
Step 4: Complete the UCEAP online Travel Health Education Certification Course
(Mandatory for Argentina, Barbados, Botswana, Brazil, China, Egypt, Ghana, India, Mexico, Russia, Senegal, South Africa, Tanzania, Thailand, Turkey and Vietnam)
Complete the UCEAP online Travel Health Education Course
- To help students plan a safe and healthy UCEAP experience, UCEAP (University-wide Office of UCEAP) requires this travel health education course: https://myeap.eap.ucop.edu/travelhealth
- Make 3 copies of the Certificate of Completion at the end of the course. UCEAP must receive this form by stipulated deadlines, but no later than 1 month before departure.
- Send a copy of the Certificate of Completion to:
UCEAP
6950 Hollister Avenue, Suite 200
Goleta, California, 93117-5823
- Keep a copy.
- Bring a copy to your Student Health Center travel consult
Make an appointment for a Travel Health Consult
- Make this appointment with the Student Health Center, your private insurance provider or local travel clinic as soon as possible.
- To schedule an appointment at the UCSC Student Health Center call 831-459-2500 and ask for an UCEAP Travel Health Consult appointment.
- Bring a copy of your Travel Health Education Certification form and your most current immunization record.
- A Travel Health Consult appointment may include:
- Suggestions for maintaining your health abroad after review of your medical history.
- Discussion of required and recommended vaccines after a review of your immunization records.
- Discussion of country specific travel health risks and recommendations.
- Providing prescriptions for anti-malarial medication and antibiotic for travelers’ diarrhea.
- Travel immunizations should be started a minimum of 1 month before departure for UCEAP. Several appointments may be needed to complete all required and recommended immunizations.
- Proof of Yellow Fever immunization is required for entry into Ghana, Senegal, Tanzania and other countries in Africa. It is also required for entry into areas of Argentina and Brazil.
- Yellow Fever immunization must be given a minimum of 10 days before your entry into the country.
Step 5: Complete other requirements that may be required by your host university or country (physical exam, lab work, chest x-ray, TB test, immunizations etc)
You will be advised of additional requirements of your host university in the Secure
Message from the Student Health Center. Remember, the Student Health Center Travel Clinic offers these services for a fee. To set up an appointment, please call 831-459-2500.
Frequently Asked Questions:
Do I have to get shots?
- It depends. UCEAP recommends that you are up to date on your Tetanus, MMR, Polio, & Hepatitis B vaccines. These are routine childhood vaccines so most of you will be up to date, but some may need boosters.
- A few countries require proof of a Yellow Fever vaccine before entry. Some host universities require the Meningitis vaccine.
- Depending on your destination, other specific vaccine recommendations will be strongly advised, but are not required for participation.
- Refer to the following websites for your specific country recommendations:
www.cdc.gov/travel
www.mdtravelhealth.com
www.tripprep.com
- You are not required to get your immunizations from the Student Health Center
How much does an online UCEAP Health Clearance cost?
The charge is $20. The fee will appear on your university account, UCSHIP does not cover this fee.
What does the Undergraduate Student Health Insurance Plan (UCSHIP) pay for?
- UCSHIP pays 100% of the visit under the Preventative Care benefit when performed at the UCSC Student Health Center. Services that may be included under this benefit are lab tests & some immunizations. Certain immunizations are covered 100% under the preventative benefit; other immunizations which are not covered under preventative care, but are covered (depending on the immunization) at 90%, with patient responsibility for 10%.
- The Health Clearance fee of $20 is NOT covered by UCSHIP.
- Certain prescriptions will be covered under the UCSHIP pharmacy benefit through the end of your UCSHIP plan. A month’s supply of generic medications cost $5 and brand name medications cost $25. Any remaining medications can be sold to you at full price.
- The SHC pharmacy also sells many over the counter travel products including insect repellent. You are responsible to pay the full price including tax.
- Please call the SHC Insurance office for more details about the UCSHIP plan at (831) 459-2389 or the SHC Billing office for charges that may be applied to your account (831) 459-4480.
Does CruzCare cover any travel services?
No. Immunizations and medications are not covered by CruzCare.
Does my private health insurance cover any travel services?
You will need to contact your private health insurance plan for details. They may require that services be provided off-campus with a provider contracted with your insurance. Note: you are responsible for all charges you incur at the Student Health Center; all charges will be billed to your student account.
What about health insurance coverage once I'm abroad?
- Gap insurance can be purchased to continue UCEAP coverage once you have returned to the states. UC SHIP coverage will begin when you return as a registered student.
- You are automatically covered by the UCEAP Health Insurance Plan while on UCEAP. For more information go to the link: http://eap.ucop.edu/participants/
- The UCEAP Health Insurance plan covers anti-malarial medications if purchased 14 days before the official start of the UCEAP program and 31 days after the official end of the UCEAP program.
Can I get everything done that I need in one appointment?
- That depends on the specific country requirements, recommended immunizations and your immunization history.
- Many immunizations are given in series, requiring advance planning and several visits.
- Additional appointments may also be required. Some host universities and countries require lab work, chest x-rays, TB test, physicals and other procedures that will require multiple visits.
- Some new or on-going medical or psychological conditions require a specialist’s approval. This may also require one or more appointments.
- To make an appointment at the SHC call 831-459-2500 or go to the appointment desk located in the Student Health Center.
- If you have private health insurance, you may be required to go to a provider off campus or you may prefer to go elsewhere for service
What should I do if I need to take medications with me?
- Take sufficient medication to last for the duration of EAP but only if the medication can legally be brought into the country. Make sure that the medication is locally available or that there is an appropriate substitute, if not locally available. Contact Europ Assistance (EA) for advice about traveling with specific prescriptions to your UCEAP destination. Call (866) 451-7606 or Email: ops@europassistance-usa.com. Provide the UCEAP policy number (#ADDN04834823) and the country of destination to determine whether a prescription is legal.
- A medical identification bracelet or disk is recommended if you have specific medical conditions; drug, insect or food/drug allergies; and/or prescribed medicines.
- If you use a medication, including asthma inhalers and oral contraceptives, on a regular basis, bring a supply sufficient to last throughout the stay. Carry a letter from your physician explaining the medical problem and treatment.
- In some countries, drugs that are legal and readily available in the United States will be considered illegal, require a prescription, or arouse the suspicions of local officials, customs and immigration authorities. Some countries do not honor U.S. prescriptions.
- Adderall is restricted in many countries.
- Remember, insurance coverage may have restrictions on how much medication can be purchased at one time. Contact your insurance provider for details.
What do I do if I lose/can’t find my forms?
Many forms, including physical exam forms can be downloaded form the UCEAP website. Contact your campus UCEAP advisor for assistance.
What happens if I miss my Health Clearance deadlines?
Contact your campus UCSC UCEAP advisor, or call the International Program Specialist at the
University-Wide Office of Education Abroad in Goleta, CA.