Education Abroad Program

Photo by David Swartout.

Hours:
MONDAY-FRIDAY
By appointment

Location:
Please check in at main lobby of the Student Health Center

Appointments: 831.459.2500
FAX: 831.459.3546

University of California Education Abroad Program (UCEAP) and Natural Reserve System Program (NRS) Health Clearance Instructions

READ THE FOLLOWING INSTRUCTIONS CAREFULLY

  • It is MANDATORY to get health clearance from the UCSC Student Health Center or your private physician for participation in the Education Abroad Program.
  • NOTEUCEAP participants to: Botswana, Ghana, India, Senegal, Solomon Islands, South Africa and Tanzania MUST complete the UCEAP Health History Review Clearance process via the UCSC Student Health Center on-line Education Abroad Program (EAP) Confidential Health History form, NOT your private physician.
  • You are responsible for completing the process by the stipulated UCEAP deadline.
  • Most students can complete their UCEAP Health Clearance process on-line at the Student Health Center’s web site. There is a $20 fee which will be charged to your university account. UCSHIP Insurance does not cover this fee.
  • Some students may require appointments at the UCSC Student Health Center for a travel consult, immunizations, prescriptions, lab work, chest x-ray, EKG and/or a physical exam. Fees are charged for these additional services.
  • Some students may require additional appointments with their physician, psychiatrist, specialist or private insurance provider.
  • **The Affordable Care Act requires all individuals to carry health insurance with minimum coverage requirements. If you have questions access the UCEAP website at http://www.eap.ucop.edu/Documents/Insurance/ACA_UCEAP_Insurance_Information.pdf and / or see this link http://www.bcbs.com/already-a-member/coverage-home-and-away.html for UC SHIP coverage abroad.

All students are encouraged to research their destination country at:

The Student Health Center Allergy, Immunization and Travel Clinic (AIT) offers: Travel Consults, Immunizations and travel prescriptions. Fees are charged for these additional appointments. To set up your appointment please call the appointment line at 831-459-2500.



Follow these 5 Steps:

  • Step 1: Complete and submit the Education Abroad Program (UCEAP) Confidential Health History Form online for UCEAP Clearances
  • Step 2: Wait for an email message from the UCSC Student Health Center to pick up your UCEAP Health Clearance.
  • Step 3: Pick up and mail your UCEAP Health Clearance form
  • Step 4: Complete the UCEAP Travel Health Education course (mandatory for some countries)
  • Step 5: Complete other requirements that may be required by your host university or country (physical exam, lab work, chest x-ray, TB test, immunizations etc) as instructed in your secure email response.



Step 1: Complete and submit the online UCEAP Confidential Health History Form for UCEAP Health Clearance.

(Note: this is NOT the same Health History Form you complete for the Student Health Center)

  • UCEAP participants to Botswana, Ghana, India, South Africa, Tanzania and Senegal MUST complete this UCEAP Health Clearance process at the UCSC Student Health Center, NOT your private physician.
  • Students going to other countries may have the UCEAP Health Clearance done elsewhere but there may be other requirements you will need to complete at the UCSC Student Health Center.
  • Submit the online UCEAP Confidential Health History by stipulated deadlines but no later than 60 days before departure. Except Chile, UCEAP Health Clearance should not be completed more than 30 days before applying for a student visa.

Getting Started:

  • Get your complete immunization records (including month, day and year). You will need this to complete the form.  You can NOT be cleared for UCEAP without this information. Do not assume that we have your immunization records.  You may need to check with your parents, family physician or high school for your immunization records. IF YOU HAVE ANY QUESTIONS REGARDING YOUR IMMUNIZATIONS PLEASE CALL THE TRAVEL NURSE AT: (831)459-2636
  • Log into your secure Health e-Messenger account to complete and submit the Education Abroad Program Confidential Health History form.

Health e-Messenger

  • First-time users must read and acknowledge the Student Health Center Notice of Privacy Practices.
  • Log in and select Messages (DO NOT SELECT FORMS)
  • SelectNew Messages
  • Select Education Abroad Program Confidential Health History.
  • Complete the Education Abroad Program Confidential Health history online form.
    • Be open and candid about your health issues.  Failure to provided complete and accurate information may be grounds for non-participation in or dismissal from UCEAP.
    • You must inform the University-wide Office of UCEAP (UCEAP) of any recent medical or special needs or changes in your health occurring before the start of the UCEAP program.  UCEAP will use this information to help you determine if adequate medical or other resources are available in your program abroad.
  • Once completed, print out and make several copies of your Education Abroad Program Confidential Health History form
    • Take several copies abroad with you. This information will be the only health information abroad in case you need medical attention.
    • DO NOT send it to UCEAP or give it to your UCEAP advisor.

After being submitted, your Confidential Health History will be reviewed by a health professional at the UCSC Student Health Center. Within 14 days you should receive a secure message informing you of the next steps for your clearance process.




Step 2: Wait for an email message from the UCSC Student Health Center to pick up your UCEAP Health Clearance

  • All students participating in UCEAP,  must obtain the UCEAP Health Clearance form.  The form states that at the time of his or her evaluation the student is healthy and has no unstable or unsafe medical or psychiatric issues that would prevent participation in UCEAP.
  • If you have chosen to complete your UCEAP Health Clearance process at the UCSC Student Health Center and have submitted your online Education Abroad Program Confidential Health History form, within 14 days you will get an email alerting you that you have a secure message from us. (Note: due to privacy and HIPAA regulations, email from the Student Health Center cannot be forwarded to your personal email accounts—such as yahoo or hotmail.) 
  • If have not received a message from the Student Health Center in 14 days, please e-mailstudent.health.eap@ucsc.edu

The secure message will advise you if further appointments are needed. You may require an in-person appointment with a health care professional at the Student Health Center or with your private physician, psychiatrist and/or specialists before final UCEAP Health Clearance is given.

  • If you are seeing a specialist for any new or on-going medical or psychological conditions each specialist must approve and sign the health clearance form and provide legible contact information or the form will be returned.
  • Note: If you cannot obtain your specialist’s approval and signature, you will not be cleared to participate in UCEAP.
  • You must have approval from each specialist and the Student Health Center provider before being cleared for UCEAP participation.
  • After you obtain your specialist’s approval and signature make an appointment at the Student Health Center for final UCEAP clearance.   Call 831-459-2500 to set up an appointment.
  • Bring all 3 copies of the UCEAP Health Clearance Form to the Student Health Center appointment.

Certain medical or psychological conditions, host countries or universities also require an appointment at the Student Health Center. A secure message will advise you of other requirements for your UCEAP participation.




Step 3: Pick up and Mail your UCEAP Health Clearance Form

  • Pick up your signed and completed UCEAP Health Clearance form from the Medical Records Department at the Student Health Center. Have your student ID in hand.
  • Mail the completed, signed white and pink copies of the UCEAP Health Clearance form to UCEAP at:

UCEAP 
6950 Hollister Avenue, Suite 200
Goleta, California, 93117-5823

  • UCEAP must receive the form no later than 60 days before your departure.
  • Do not mail your copies of the Confidential Health History form.
  • Note: The UCSC Student Health Center will not mail your clearance form.



Step 4: Complete the UCEAP online Travel Health Education Certification Course 

(Mandatory for Argentina, Barbados, Botswana, Brazil, China, Costa Rica, Dominican Republic, Ghana, India, Jordan,  Mexico, Morocco, Russia, Senegal, South Africa, Tanzania, Thailand,  and Turkey)

The Multi-City programs that include any of the above countries need to complete the Travel Health Education Certificate Course.

Complete the UCEAP online Travel Health Education Course

  • To help students plan a safe and healthy UCEAP experience, UCEAP (University-wide Office of UCEAP) requires this travel health education course:   http://www.eap.ucop.edu/documents/_forms/1617/pdc/online_travel_course_instructions.pdf
  • Make 3 copies of the Certificate of Completion at the end of the course.  UCEAP must receive this form by stipulated deadlines, but no later than 1 month before departure.
  • Send a copy of the Certificate of Completion to:          

UCEAP 
6950 Hollister Avenue, Suite 200
Goleta, California, 93117-5823

  • Keep a copy.
  • Bring a copy to your Student Health Center travel consult

Make an appointment for a Travel Health Consult

  • Make this appointment with the Student Health Center, your private insurance provider or local travel clinic as soon as possible.
  • To schedule an appointment at the UCSC Student Health Center call 831-459-2500 and ask for an UCEAP Travel Health Consult appointment.
  • Bring a copy of your Travel Health Education Certification form and your most current immunization record.
  • A Travel Health Consult appointment may include:
    • Suggestions for maintaining your health abroad after review of your medical history.
    • Discussion of required and recommended vaccines after a  review of your immunization records.
    • Discussion of country specific travel health risks and recommendations.
    • Providing prescriptions for anti-malarial medication and antibiotic for travelers’ diarrhea.
  • Travel immunizations should be started a minimum of 1 month before departure for UCEAP. Several appointments may be needed to complete all required and recommended immunizations.
  • Proof of Yellow Fever immunization is required for entry into Ghana, Senegal, Tanzania and other countries in Africa. It is also required for entry into areas of Argentina and Brazil.
  • Yellow Fever immunization must be given a minimum of 10 days before your entry into the country.

Step 5: Complete other requirements that may be required by your host university or country (physical exam, lab work, chest x-ray, TB test, immunizations etc)

You will be advised of additional requirements of your host university in the Secure 
Message from the Student Health Center. Remember, the Student Health Center Travel Clinic offers these services for a fee.  To set up an appointment, please call 831-459-2500.